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If an employee departs the university and there is an expense report in process what actions need to be taken?

Expense Report for employee’s departure within 30 days – If the expense report is at the employee certification level, (BIS) Business Information Services  will need to reassign the expense report to a non-approver so that it can be sent back to the creator. The creator will need to have the former employee complete the Travel Reimbursement Settlement form and attach it to the expense report for re-submission. At that point the expense report will go back to the employee that is no longer with the university for certification and BIS can reassign the ER once again to an approver for certification and approval.

Expense Report for employee’s departure after 30 days – If the expense report is at the employee certification level, BIS will need to reassign to a non-approver in order to “Terminate” the expense report, this will disencumber the funds. A Non-PO voucher will need to be created for reimbursement.

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