Accounts Payable

• If a voucher is denied can it be resubmitted?

  Yes, if a voucher is denied it will be returned to the created and can be submitted. ...

• I am trying to process the Procard Reconciliation and when I type in the speedchart it is not automatically populating the chartfield string and is highlighted in red. Why is this happening?

  Until there is a bridge between the payable module and the procard module for the SpeedCharts and if a cost center will be used on the Procard reconciliation process, send an email request to Procard....

• I had a voucher denied due to corrections that needed to be made and now the voucher shows "Not Chk'd" on my Budget Status has no errors. Why will it no longer let me budget check?

  When a voucher is denied and returned to the creator for corrections the Pay Terms will need to be adjusted.  Follow these instructions to Budget Check and to restart workflow: Locate the PAY TERMS on...

• If I entered the incorrect project ID, would I get an error message during entry, or only during budget check?

  Errors regarding Chartfield information are only seen when the document is budget checked....

• How will I add or update a vendor?

   Departments are responsible for vendors to complete the Supplier Information Form (SIF).  Once the form has been completed please forward to DTS as to set up vendor file in UTShare/PeopleSoft....

• The department name was not correct on the crosswalks that were distributed. How do we change this?

  If this name is not correct in PeopleSoft the Chart of Accounts Maintenance form (COA) and request changes or additions to your accounting setup. For further assistance call Business Information Servi...

• How do I make a CLIBA Card payment?

  CLIBA payments are made using the Non-PO voucher process in PeopleSoft.  The creator will enter the last ten digits of the card number into the invoice field and attach the backup paperwork to the Non...

• The Non-PO Voucher currently is used to pay memberships and non-travel training registrations. Would it also cover reimbursements to employees for purchases made on behalf of the dept, or would that example fall under a BRER?

  The Business Related Hospitality and Entertainment Expenditures (BEF) form , is required in addition to the Non –PO voucher when making a payment. For more information see What Are Business-Related an...

• I entered the wrong Speedchart/Project ID on the Non-PO Voucher. I need to change it to G00530, can someone help me with this?

  Anyone who has access to enter a non-PO voucher should also have access to make corrections to the voucher. Entering and updating a voucher would require the same navigation  Accounts Payable > Vouche...

• How can I search for a Vendor?

  To search for a voucher follow the  navigation path:  Main Menu > Vendors > Vendor Information > Add/Update > Vendor. When you are on this screen, click on the Find an Existing Value tab. From here yo...