Accounts Payable

Section description:

When reconciling my Procard charges I see employees that are no longer with the university. How do I remove these names from my view?
A proxy needs to be added/removed to access a Procard. What is the process?
I see a vendor listed in the Vendor Search navigation but when I try to pull the vendor up in the voucher the vendor does not show up as an option. Why?
What are the limits and restrictions of the Procard?
We receive multiple weekly invoices from a vendor on the same cover sheet. Even though all the invoices have different invoice numbers can they still be entered on the same document in PeopleSoft?
How do I know that Accounts Payable/DTS received my voucher and that it will be paid?
How can I search for a Vendor?
I entered the wrong Speedchart/Project ID on the Non-PO Voucher. I need to change it to G00530, can someone help me with this?
The Non-PO Voucher currently is used to pay memberships and non-travel training registrations. Would it also cover reimbursements to employees for purchases made on behalf of the dept, or would that example fall under a BRER?
How do I make a CLIBA Card payment?
The department name was not correct on the crosswalks that were distributed. How do we change this?
How will I add or update a supplier?
If I entered the incorrect project ID, would I get an error message during entry, or only during budget check?
I had a voucher denied due to corrections that needed to be made and now the voucher shows "Not Chk'd" on my Budget Status has no errors. Why will it no longer let me budget check?
I am trying to process the Procard Reconciliation and when I type in the speedchart it is not automatically populating the chartfield string and is highlighted in red. Why is this happening?
If a voucher is denied can it be resubmitted?

How do I know that Accounts Payable/DTS received my voucher and that it will be paid?

You can review vouchers that you have added in PeopleSoft. The navigation is the same as entering a new voucher Main Menu > Accounts Payable > Vouchers > Add/Update > Regular Entry) then click on the...
We receive multiple weekly invoices from a vendor on the same cover sheet. Even though all the invoices have different invoice numbers can they still be entered on the same document in PeopleSoft?

At this point, each invoice will need to be entered separately into PeopleSoft. Each invoice will need its own voucher. ...
What are the limits and restrictions of the Procard?

For the full list of the limits and restrictions of the Procard visit Non-Payroll Disbursements. ...
I see a vendor listed in the Vendor Search navigation but when I try to pull the vendor up in the voucher the vendor does not show up as an option. Why?

The vendor may not be an approved vendor. Navigate to Vendor search in PeopleSoft - Main Menu > Vendors > Vendor Information > Add/Update > Vendor. Check the Status of the vendor on the Summary Tab. ...
A proxy needs to be added/removed to access a Procard. What is the process?

A Card Maintenance Form will need to be submitted for processing to the Procard/Travel Card Administration (PTCA)....
When reconciling my Procard charges I see employees that are no longer with the university. How do I remove these names from my view?

It is highly recommended that these employees remain in the Look up Employee ID view. There may be charges or credits that appear at a later date and if the employee is removed the PTCA office will no...