Purchasing/ePro

• Can chartfield information be changed on a PO if a payment has been paid but the PO still has a small balance? Who would correct his change for a PO that has not been paid in full?

  If a PO has a remaining balance and cost center/project id information needs to be updated, a Purchase Order Correction (POC) will be completed and forwarded to Purchasing so that an update to the PO ...

• Why can't I print my requisition?

  Requisitions are not the same as the PO. Requisitions convert to the PO and when it is finalized, the system will send a PO via email. Requisitions are sourced to the PO every two hours, starting at 9...

• When creating a requisition in ePro, I am trying to change the vendor address but it defaults to one address. When creating a Non PO voucher I have the option to pick a different address. How do I choose another address?

  The only address available in ePro is the default address set by DTS. A Purchase Order Correction (POC) will need to be requested to correct the address on the PO....

• I need to make a change to my requisition/purchase order. What is the process?

  Only the Purchasing Office can make changes to an Approved requisition or purchase order. The department will need to submit a Purchase Order Correction (POC) in Rowdy Exchange.  Note:  The department...

• Can you clarify what is a Good and a Service for a Non-PO Voucher?

  Goods are considered to be tangible items that have a physical dimension to them, for example, something that a person can use or consume.  Services, on the other hand, are intangible commodities, whi...

• How is a prepayment handled when using a Non-PO Voucher?

  Prepaid transactions happen whe good or services overlap fiscal years.  In the case of pepaid transactions, two lines would need to be set up, one for the present fiscal year and the other for the res...

• What would you put for an acceptance date on a Non-PO Voucher?

  The Acceptance Date is not required to calculate the Payment Basis Date for Texas Prompt Pay....

• Is the final electronic notification still sent automatically for a Non-PO Voucher?

  Yes, the final electronic notification is still sent automatically....

• Can you clarify what the service start date and service end date are on a Non-PO Voucher?

  The Service Start Date would be the actual first day of which the service was performed. The Service End Date would be the actual last day of which the service was performed. Per the service type note...

• What is the Vendor ID for the UTSA Campus Technology Store?

  The UTSA Campus Technology Store is listed under HIED INC. Vendor ID is (0000041386) and the address ID is listed as number 4. ...