Compensation/Position Management

• I cannot see the Department Admin tab in my view, how do I get access?

  Departments identified an administrative staff person who would be responsible for processing position funding changes.  If position funding changes are necessary to be processed by your department, t...

• Will I have to enter/update my budgeted position information at the beginning of each fiscal year?

  Public Sector Planning Budget Tool (Hyperion) will be used for planning budgets and will update permanent budgeted information in the UTZ_Budgetary Table which links to the Department Budget Table und...

• Will my budgeted funding row be in the Department Budget Table (DBT) in PeopleSoft?

  Yes,  if the position is a permanent budgeted position, the user will see their budgeted funding information in the Budgetary Funding tab. The details include budgeted salary, annual salary, and combo...

• How will I find my Budgeted Funding Row?

  In the Budgetary Funding Tab (identified to cost center or project ID)....

• What is the definition of Grant used for routing purposes in the Department Budget Table?

  Restricted Grants and Contracts, externally funded Sponsored Programs and the funds that are administered through the UTShare/PeopleSoft Grants Module are considered “Grant”.  Do not select “Grants” f...

• What will be the roll forward process for position funding?

  The last funding record including all funding sources will move forward to the new fiscal year. Departments must review and will have the opportunity to change the funding for Sept. 1. ...

• Can a high level office obtain a query/report that provides funding information for positions from other departments?

  Yes. For example, Financial Aid will need this report for work study students. Departments will have to request this report from Budget, HR or the Sustainment Center....

• How will departments create retro-funding changes on one funding source for a specific time frame if multiple other changes have occurred in that same time frame?

  This will require a manual adjustment processed by the Budget Office during the payroll process and a form will be available to departments to use....

• Our department has two positions that will not be filled. One that is presently vacant and one that will not be filled once the employee retires. We need to de-fund these positions in order to release the budgeted amounts. What is the process to de-fund these positions? Or, in budgeting for the new fiscal year, can these positions not be allocated salary?

  There is no way to “de-fund” a position in the DBT.  The only way the funding that is currently set on a DBT is ever charged is if there is a person in the position getting paid.  So if the position i...