Payroll

• Can a terminated employee access and print their W2?

  A terminated employee's UTSA email may be locked and would not be able to get an electronic copy. The employee will need to wait for the paper document that will be mailed by the Payroll Services Offi...

• Is there a pay impact if time and absence reporting in PeopleSoft is missed by payroll deadlines?

  For hourly employees, yes. If time is not entered and submitted within payroll deadlines employees will not receive their pay until the next pay date after their Timesheet is entered.  For more inform...

• Will I still be able to have direct deposit?

  Yes, PeopleSoft allows you to have up to three (3) direct deposits.  Attached are the step-by-step instructions on how to setup direct deposit. For additional information contact the  Payroll Office....

• Must faculty choose 9 month spread for the academic year even though their grant is only active during June, July, and/or August?

  A faculty member may choose 12 month spread for the academic year.  The summer only grant is considered a separate assignment and will be paid concurrently during the summer....

• Can additional timekeepers be added?

  Yes, additional timekeepers may be assigned per department by submitting the UTShare Departmental User Access form. ...

• What criteria do I use to determine when/if to request an employee schedule change from the Payroll Office?

  After reviewing  Payroll and Fringe Benefits you can submit a Schedule Change Request Form to the Payroll Office.  Timeliness of schedules changes are important as outdated schedules may impact an emp...

• Are Timekeepers able to view their employees' leave balances?

  Yes. Timekeepers can view their employees leave balances, schedules, etc....

• If a student (HOURLY) did not work this week, do they need to turn in a Timesheet stating that no hours were worked?

  If the hourly employee did not work this week, they nor their supervisor do NOT need to submit a Timesheet with zero hours.  ...