Rowdy Exchange

• What action is required if a user accidentally creates a receipt in Rowdy Exchange for some items that have not been received?

  A Rowdy Exchange receipt can be modified in Rowdy Exchange until it is brought over to PeopleSoft. If the receipt has already been brought over to PeopleSoft send an email with an explanation to Frank...

• Some employees in my department do not have the shopper role and some of them do in Rowdy Exchange. How are employees granted the shopper role in Rowdy Exchange?

  If employees were at UTSA before the transition to Rowdy Exchange then they were automatically given the Rowdy Exchange shopper role.   If an employee does not have the shopper role a SPOC ticket will...

• If someone enters a receiving report in Rowdy Exchange, how long will it take to show up in PeopleSoft?

  The receiving report will show up in PeopleSoft the next day. ...

• When a department is “buying”, not leasing a printer, is the“Copy Machine form” used instead of creating a requisition?

  If the department is buying a machine and will not be getting any maintenance, a standard purchase request can be done. If they will be paying for maintenance, the copy machine order form needs to be ...

• I cancelled a PO in Rowdy Exchange but a Budget Overview still shows funds encumbered. Why?

  If funds are still showing encumbered after cancelling a PO, contact the Purchasing Office and they will be able to assist in releasing the funds. ...

• Why did we adopt Rowdy Exchange?

  Rowdy Exchange provides current technology for the procurement of goods and services so UTSA departments can speed processes and reduce costs. It provides improved reporting and encourages spending wi...

• Who can approve requisitions?

  Rowdy Exchange does not specify whether or not you are an Approver. If you are already approving requisitions in PeopleSoft, the same security will be migrated over and you will receive the approval e...

• Can a receiving report be created for a requisition that was created by someone else?

  In Rowdy Exchange anyone who has the role to create a requisition also has the receiver role in order to create a receiving report. If multiple individuals within the same office have the same role, t...

• Will there ever be a time where we do not need the SIF form?

  Not at this time. The SIF form replaced the Vendor W-9 and direct deposit form. ...

• As we get closer to the end of the fiscal year, can I create a PO for a purchase that will use funds in the new fiscal year?

  Yes. There is a “Next Fiscal Year” flag that you can check, and the funds will not be encumbered until the next fiscal year. Note: POs identified for next fiscal year will not be finalized until Septe...